For podcast teams
One show, one operating picture
A host, a producer and an editor coordinating one show need a single operating picture: who is booked, who is chasing whom, what is recorded, what is cut, and what is waiting on someone.
Most shows are coordinated in a group chat and a shared calendar. That works until it does not, usually around episode twenty.
Every stage has an owner
The failures in a small production team are almost never skill failures. They are ownership failures: two people assumed the other had chased the guest, and the slot went.
When each guest carries an owner and a stage, the standing question in the weekly meeting stops being "where are we with everyone" and becomes "what is blocked".
- Owner per guest and per stage
- Stalled threads visible without asking anyone
- Prep and session notes attached to the episode
From booked to published without a handoff document
The prep the guest received, the notes the host took, the recording, the clips cut from it and the assets prepared for the guest all hang off the same episode. The editor does not need a briefing document explaining what the conversation was.
Protecting the cadence
A weekly show needs a pipeline several episodes deep or it will miss a week. The pipeline view is what makes that visible early enough to fix, rather than on the Thursday.
One operating picture for the show
Get the pipeline, the bookings and the production queue into the same place.
Related
Part of the PodReach podcast relationship management platform.